Indiana Medicaid Is Revalidating Van, Taxi, and Bus Companies Early

On September 29, 2026, IHCP bulletin BT2026157 reminded Indiana Medicaid providers scheduled to revalidate, including those in its early revalidation plan, to file as soon as their notice arrives. Bulletin BT202694 (June 4, 2026) set up the plan: at the request of the Centers for Medicare & Medicaid Services (CMS), the Indiana Health Coverage Programs (IHCP) is revalidating certain providers early over two years. A provider that has not finished by its date is temporarily deactivated, and one that never files must enroll again as a new provider.

Who is in the early group

Federal rule 42 CFR 455.414 requires revalidation at least every five years. The plan moves three groups ahead of that schedule:

• Providers classed as high risk when they first enrolled, screened at the moderate level this time.
• Providers raised to high risk later, screened at the high level.
• Waiver providers (provider type 32), whatever their risk level, screened at the moderate level if they were screened at the high level before, and at the high level if not.

Indiana’s risk matrix, version 6.5 (April 10, 2026), classes four transportation specialties as high risk at enrollment and moderate at revalidation: 262 Bus, 263 Taxi, 264 Common Carrier (Ambulatory) for walking riders, and 265 Common Carrier (Nonambulatory) for wheelchair riders. A company classed as high risk when it enrolled is in the first group, so it revalidates early at the moderate level a regular revalidation would use. Ambulance (260) is moderate risk. Family member (266), transportation network company (267), and broker fleet (269) are limited risk.

Nonwaiver providers that finished screening between June 1, 2025 and May 31, 2026 are left out of the plan. Waiver providers first screened as high risk are left out on the same terms, and other waiver providers are included whenever they were screened.

How you will hear, and what screening adds

Notice comes three ways: a letter to your mail-to address at least 90 days before your revalidation date, an alert in the IHCP Provider Healthcare Portal, and a due-date spreadsheet on the Revalidate Your Provider Enrollment page, which now runs through December 2026. Each service location revalidates on its own. The IHCP asks providers not to start before the letter arrives.

Moderate and high screening end with an unannounced site survey by Gainwell Technologies, which processes IHCP claims, after all other documents are approved. High screening adds a fingerprint background check through the Indiana State Police for everyone with 5 percent or more ownership or control. Checks should be no older than six months, and each person pays for their own.

What it costs

Taxi, bus, and common carrier companies pay the application fee at revalidation: $750 for applications received in 2026, for each service location, paid online through IHCP Bill Pay. CMS sets the amount and may adjust it each year. A location enrolled in Medicare, or one that paid the fee to another state’s Medicaid program, is exempt. See the 2026 Medicaid application fee.

If you miss your date

• Filed on time but not finished. You are temporarily deactivated but can still bill dates of service before the deactivation. Once screening is done you are reactivated with no gap and can bill the days in between. Do not appeal the deactivation notice.
• Never filed. You are disenrolled and must enroll as a new provider. For these specialties that means high-risk screening: fingerprints, a site visit, and the fee.

While deactivated, hold fee-for-service prior authorization requests. Within three months of reactivation, ask for retroactive authorization on letterhead with your application tracking number (ATN), filing date, and deactivation date. Verida gets prior authorization for the trips it brokers, so this mostly affects trips you bill to the IHCP yourself. For managed care members, ask the member’s health plan. To fix an application after deactivation, call the IHCP Portal Help Desk at 800-457-4584 with your ATN and finish the corrections before midnight that day.

What to do now

1. Find your date on the due-date list, by Provider ID, for each service location. Waiver providers have a separate list.
2. Check your mail-to address in the IHCP Portal.
3. File the day the letter arrives, and keep your ATN.
4. Be ready for a visit with no warning. Keep your office, vans, and records in order. See what Medicaid site visits check.
5. Book fingerprints early if your letter calls for high-level screening.
6. Ask Verida and each plan’s broker how they treat your trips during a deactivation. Verida’s network requires IHCP enrollment.

Once you revalidate under this plan, you count as current until your next regular cycle. See the Indiana state guide and Medicaid revalidation for NEMT. Questions go to IHCP Customer Assistance at 800-457-4584.